Getting the Degree

The Department of Chemistry usually awards the doctorate title "Dr. rer. nat." (Doctor of Sciences) for successful doctorate candidates. In certain circumstances, it is also possible to receive the title "Dr. Ing." (Doctor of Engineering). The following rules apply in order to get this Dr. Ing.: a) the candidate has to have a master's degree equivalent to the diploma title "Dipl-Ing." (for example a M.Sc. in chemical engineering), and b) one member of the examination commission has to be member (either directly or associated) of those departments that primarily award the degree "Dr. Ing" (currently: architecture, constuction - geology - environment, mechanical engineering, electronics and information technology). Basically, the type of degree will be negotiated already during the registration process.

Submission of the thesis / Application for the final exam / Obligation to publish your thesis

Prerequisite for the opening of the examination procedure, is a valid entry in the list of doctoral candidates. For all doctoral candidates who registered before January 1st, 2014 on the list, this is the only action to be taken in advance.

All doctoral candidates who were registered after January 1st, 2014, on the doctoral candidates' list are associated with a membership in the TUM Graduate School, which must have existed at the time of opening of the examination procedures for at least 2 years. This membership includes a mandatory attendance in one of the many kick-off seminars of the TUM-GS and the implementation of a certified feedback talk with your supervisor in the second or third year of your doctoral studies. In addition, a further professional qualification of 6 semester hours per week in three years (62 h in total) and the discussion of research results with the professionals (e.g., by at least one first author publication as a full paper or communication or a conference paper or poster presentation) must be proofed. This proof has to be uploaded into Doc-GS. Upon completion of the doctoral thesis an overview of the performance will be created and confirmed by the doctoral candidate and the supervisor that the minimum obligations have been met.

After January 4th, 2016, the submission for all(!) applications for the examination procedure will be initiated via the online system Doc-GS. This will also apply for the non-members of the TUM-GS und all  voluntary members with the validity of the old promotion rules. Non-Members have to register via www.docgs.tum.de prior to the application process. In case of the voluntary members, the TUM-GS has already created accounts for all voluntary members by using the mail address written in the supervision agreement. Usually, you need to use the "forget password" function to create a password.

The procedure of making the application online shows this PDF description. Additionally, the TUM-GS provides informations. For the old regulations via http://www.gs.tum.de/en/doctoral-candidates/administrative-matters/submitting-your-dissertation/old-promo/ and for the new regulations via http://www.gs.tum.de/en/doctoral-candidates/administrative-matters/submitting-your-dissertation/new-promo/. After submission of the online application the deanery and in case of a membership the graduate center will check the data preliminarily. After that, the doctorate candidate has to fix a date with the office for doctorate affairs in the downtown campus for submitting the uploaded documents as original papers.

The following documents have to be submitted personally to the Doctoral Office at the Immatriculation department in downtown Munich at least 14 working days* before the Faculty Council meeting (applies to all doctorate candidates):

1. Completed doctoral application (available from Doc-GS after the check from deanary and graduate center)

2. Proof of the required education

  • Diploma or master's certificate as a certified photocopy
  • Certificate Diploma or master's transcript of records or certificate on the state exam, etc. (certified photocopy)
  • Candidates with higher education qualifications from a foreign country: conformation of the equivalence of the diploma or master's degree in original and copy

3. Five identical copies of the dissertation (A4) 

  • use the special title page
  • it has to be binded to a book (glue binding).
  • An electronic version (PDF file) of the dissertation must be sent to the Deanary.

4. A summary of the dissertation (message of your dissertation), five to six rows = 500 characters (in German and English) for the yearbook of the TUM. For more information about the message of your thesis, you can refer to the following link https://www.ub.tum.de/publizieren-dissertation.

5. An affidavit - everything written in the thesis is based on your own work and you have never tried unsuccessfully to use these results already to receive a similar degree

6. The written agreement of the / r supervisor for a publication based thesis (only necessary in this case!) - see appendix 6 in the doctorate regulations.

7. A list of prior publications

8. A curriculum vitae in German language (especially the prior education should be emphasized)

9. either

  • an official certificate of good conduct - send from authority to authority (the time of request should not it be more than three months)
  • or a valid employment contract with the TUM as original and copy

To avoid queues and waiting times, please negotiate an appointment with the Doctorate Office of the TUM well in advance!

* Current dates for the faculty meetings and the preceeding last days of possible submissions in the downtown campus administration until the end of the calender year 2020: 

Date of the Faculty Meeting Last day of thesis submission*
June 17th, 2020 May 13th, 2020
July 22nd, 2020 July 2nd, 2020
August 19th, 2020 July 30th, 2020
October 14th, 2020 September 24th, 2020
November 11th, 2020 October 29th, 2020
December 16th, 2020 November 26th, 2020

 * Expierience value! Submissions are possible upto 1 week later than the posted day thanks to the Doc-GS administration of the promotion process.

 

The process proceeds as follows:

  • After examination of the documents the Doctorate Office forwards the application (green folder) including appendices and the five copies of the thesis to the deanery. At the same time, the proposal for the Examination Board is sent from the supervisor to the of the to the Dean's Office. The Faculty Council decides on the responsibility of the faculty for the desired doctoral project as well as the title and authorizes the Board of Examiners.
  • After successful evaluation by the examinors, the chairman of the board of allows that the candidate can make his or her "circulation through the department". During this step, the candiates usually visits the professors in our department and in return they accept this doctorate thesis by signing the relevant form. The circulation has to be completed within a maximum of two months and a favorable "support" signatures by at least twenty professors is needed to proceed to the next step.
  • Once the required number of recommendations have been collected, the chairman of the Examination Committee fixes the examination date in consultation with the examiners and the doctoral candidate and communicates it to the Dean's Office. The date of the last signature before the final exam will appear as the "day of acceptance by the department" in the title page of the thesis and the certificate. The Dean's Office will then send invitations to the candidate, the examination committee and other professors of the faculty at least one week before the exam. 
  • After the exam, the examination committee determines if the final exam has been passed and the doctorate is awarded. The chairman announces the result to the candidate and sends the result together with the revised documents to the Dean's office. The Dean's Office completes the entry in the database for doctoral candidates and forwards the documents to the Doctorate Office.
  • In case the examination committee requests changes in the thesis document, these changes will be written in the examination report and the candidate would be notified to commit these alterations in the final document. In this case the documents are not forwarded to the Doctorate Office until the changes are made. If no changes have to be made, the thesis document is approved to be completed.
  • After the exam and possible alterations in the thesis, the candidate must publish the approved version of the thesis. The cover sheet has to be prepared in accordance with the template and it has to be approved  prior to publication with the Doctorate Office. In this process, the title of the work, the names of the examiners and data of the records of dates are macthed with the data from the Office. The information in the cover page for "date of filing" (arrival at the Promotion Office) and "date of acceptance" (end of circulation) have been determined after consideration by the Dean's Office and can be asked in the Doctoral Office.
  • The confirmation for publication must be presented within one year at the Doctorate Office. The following options of how to publish the dissertation are available:
    • 6 printed hard copies as well as the confirmation of the University Library about a successful upload as an online publication on the servers at the library or
    • 6 printed hard copies and a contract with a publisher including the official ISBN number of your thesis or
    • 40 copies with glue bindung for the case that neither online publication nor the publisher option is selected
  • After the submission of the required copies the now official doctor receives the provisional doctoral certificate in the Doctorate Office. They have to be collected from the Doctorate Office in person by appointment (to be made 3 days before pick up). On this occasion, also insight into the exam protocol can be taken. The final doctoral certificate will also be awarded in the Doctorate Office by appointment (3 days prior to collection). Once the documents have been created you will be notified by the Doctorate Office.

 

Legal disclaimer: This compilation of process step is for information purposes only. The only validity is given to the relevant doctoral degree regulation of the TUM.